Project Manager

Mission of the Seat:

 The mission of the Project Manager is to support the Operations Manager by ensuring the timely delivery of quotes, accurate order entry, meticulous attention to detail, and consistent follow-through on Caltrans, CIP, JOTC, and other high-value projects. 

Key Responsibilities:

Task Management:

· Review take-offs for accuracy and support the preparation and distribution of Order Acknowledgments, Certificates of Compliance (COCs), and client communications. Assist the Operations Manager in driving project turnaround.
· Monitor and track project progress to ensure key milestones and deadlines are met.
· Support issue resolution by troubleshooting project challenges (RFIs).

· Act as a sales representative by engaging with prospects, preparing quotes, and bringing in new clients to support business growth. 

Documentation & Reporting:

· Prepare regular project status reports, including tracking key performance indicators (KPIs) and milestones.

· Maintain project documentation and ensure records are up to date.

· Assist in risk management by identifying risks and reporting them to the senior management team.

Stakeholder Communication:

· Act as a liaison between the project team, clients, and stakeholders to ensure clear communication throughout the project lifecycle.

· Provide regular updates to stakeholders regarding the status of the project and any issues that arise.

· Ensure that stakeholder feedback is integrated into project planning and execution.

Resource Management:

· Assist in the allocation and management of project resources, including team members and materials.

· Monitor project expenses and resource usage, ensuring the project stays within budget.

Quality Assurance:

· Help ensure that the project deliverables meet the required quality standards.

· Support the team in conducting tests and reviews to verify that project outcomes align with objectives.

 Qualifications & Skills:

• Education: High School degree required, some college preferred
• Experience: 1-2 years of experience managing projects of varying sizes and complexity.
• Communication: Excellent verbal and written communication skills; ability to liaise effectively with diverse stakeholders. Must be able to read, write, and speak fluently in English.
• Organizational Skills: Excellent organizational and multitasking abilities, along with ability to manage time effectively and work in a fast-paced environment.
• Adaptability: Ability to adapt to changing project needs and environments.
• Problem-solving: Strong analytical skills to foresee and solve project challenges.

This is not a remote position.